Date: Tuesday, October 21, 2025
Venue: JW Marriott Tampa Water Street, Tampa, FL
All times on this page are in Eastern Time.
Show Contacts
Event Logistics (Organizer)
Gabrielle Sacco
Director of Digital Program
Event Logistics
Phone: (931) 421-4500
Email: gabrielle@eventlogistics.com
Freeman Transportation®
Get quotes, schedule transportation, and track shipments.
Phone: (800) 995-3579 (Mon–Fri, 8am–7pm ET)
Domestic: exhibit.transportation@freeman.com
International: international.freight@freeman.com
Typical response within 2 business days.
Freeman Exhibitor Support
Live help with orders, revisions, and show services.
US/Canada: (888) 508-5054
International: +1 (817) 210-4869
Exhibitor Services available 8:00am–5:00pm daily from first Move-In through last Move-Out (hours may extend around show open/close).
On-Site Addresses
Warehouse (Advance Freight):
Ambest 37th Annual Meeting
C/O Myers Freight / Freeman
4912 W Knox St, Ste 200
Tampa, FL 33634, USA
Show Site:
JW Marriott Tampa Water Street
C/O Freeman
510 Water St
Tampa, FL 33602, USA
Key Dates & Deadlines
| Milestone | Date & Time (ET) | Notes |
|---|---|---|
| Discount Pricing Advance order deadline | Mon, Sept 22, 2025 – 11:59 PM | Place orders on FreemanOnline to receive discount rates. |
| Advanced Freight Receiving Starts (Warehouse) | Mon, Sept 22, 2025 – 8:00 AM | Freeman begins accepting crated/boxed/skidded freight at warehouse. |
| Advanced Freight Deadline (Warehouse) | Mon, Oct 13, 2025 – 3:30 PM | After-deadline charges apply to late warehouse deliveries. |
| Warehouse Freight Move-In (internal) | Mon, Oct 20, 2025 – 7:00 AM | |
| Show-Site Freight Receiving Starts | Mon, Oct 20, 2025 – 1:00 PM | Shipments arriving before this time may be refused by venue. |
| Exhibitor Move-In | Mon, Oct 20, 2025 – 1:00–5:00 PM Tue, Oct 21, 2025 – 8:00 AM–12:00 PM |
Please arrive with enough time to set your booth. |
| Exhibit Hall Open | Tue, Oct 21, 2025 – 12:30–4:30 PM | Show Date |
| Show-Site Freight Receiving Stops | Tue, Oct 21, 2025 – 4:30 PM | |
| Empty Returned (target) | Tue, Oct 21, 2025 – 7:00 PM | Returns start after aisle carpet/plastic is removed. |
| Exhibitor Move-Out | Tue, Oct 21, 2025 – 4:30–8:30 PM Wed, Oct 22, 2025 – 8:00 AM–12:00 PM |
All materials must be removed by Wed 12:00 PM. |
| Driver Check-In Deadline | Wed, Oct 22, 2025 – 11:00 AM | To ensure timely outbound, have carriers checked in before this time. |
| Exhibitor Clear Deadline | Wed, Oct 22, 2025 – 12:00 PM | Freeman may re-route freight if carrier fails to show. |
Times are Eastern. Dates/operations are subject to change by Freeman and the facility.
Your Booth Package
- 10' x 10' booth set with 8' red back drape and 3' red side drape.
- One 6' L x 30" H red-draped table, two Limerick® chairs (Herman Miller), and one wastebasket.
- Booths ≤ 300 sq ft: identification sign provided. Larger booths: sign available upon request.
- Flooring: exhibit space uses existing hotel carpet (no show carpet provided).
Shipping & Material Handling
Advance to Warehouse (Recommended)
Address all pieces exactly as follows:
Exhibiting Company Name / Booth # Ambest 37th Annual Meeting C/O Myers Freight / Freeman 4912 W Knox St, Ste 200 Tampa, FL 33634 USA
- Accepted: crated, boxed, or skidded materials. No uncrated/loose freight, COD, hazmat, refrigerated/frozen, single pieces > 5,000 lbs or over 108"H × 93"W.
- Receiving window: Mon–Fri, 8:00 AM–3:30 PM, starting Sept 22; after-deadline charges apply after Oct 13.
- Include certified weight tickets with all shipments.
- Carrier reference #: (888) 508-5054
Ship Direct to Show Site
Accepted beginning Mon, Oct 20 – 1:00 PM ET. Early deliveries may be refused.
Exhibiting Company Name