General Information

 

TRAVEL

ARRIVALS AIRPORT TRANSPORTATION: You should have booked your airplane ticket prior to registering on this site to attend the Petsense Annual Store Managers Meeting. Please include your flight details on the registration form so that we can meet you at the airport. When you arrive at the Nashville International Airport, proceed to the baggage claim area of your airline and look for the greeters holding the PETSENSE signs. Please find and claim your own luggage from the luggage carousel. The greeters will direct you to your bus. Buses are scheduled to arrive at specific intervals during the day. If you arrive between runs, please wait for the next bus.

DEPARTURES AIRPORT TRANSPORTATION: Buses will be provided to transport all those returning home via the Nashville International Airport. Buses will depart from the hotel at noon. Associates will need to wait at the airport for later scheduled flights.

Please keep track of your mileage, baggage fees and parking costs and submit an expense report promptly. Airport parking is expensive, so carpool as much as possible or park in an off-site lot at your home airport that services the airport area.

DRIVING TRAVEL: There is no cost for self-parking at the hotel. See Driving Directions tab for additional location details. Please keep track of your mileage and submit an expense report promptly.

HOTEL CHECK-IN: You are required to present either cash, a credit card or debit card as a deposit for any personal expenses charged to your hotel room. The hotel will hold up to $200 from your account during your stay. The held amount will be credited back by the hotel upon your departure, pending your bank’s funds available policy. Please remember that personal expenses are not reimbursed by PETSENSE and should not be included on your expense report. We will supply breakfast, lunch and dinner throughout the meeting. No outside meals or snacks will be reimbursed. Movies, alcohol and laundry are not reimbursed by the company in accordance with the PETSENSE travel policy. The hotel is a non-smoking facility. Smoking is permitted outside of the buildings only. If you smoke in your room, you will be expected to pay the penalty charged by the hotel.

HOTEL CHECK OUT: Hotel check out on Wednesday is 11:00 AM. You should plan to checkout prior to the Operational Workshops and bring your luggage downstairs for storage. Plan for lines to check out at the desk or utilize the express in-room check out to save time.

PLEASE NOTE: You will be expected to cover any personal expenses, such as room service meals, movies, laundry, etc. upon check out.

EXPENSES

If you incur any expenses related to the Store Managers Meeting, please submit them on Concur by March 1, 2020. The “bill to” code is 6961 and use the expense types listed below on your report:

  • Petsense Annual Sales Meeting – Meals
  • Petsense Annual Sales Meeting – Other
  • Petsense Annual Sales Meeting – SSC Parking
  • Petsense Annual Sales Meeting – Tradeshow Booth
  • Petsense Annual Sales Meeting – Travel, Mileage, Parking, Baggage

As a reminder, all expenses over $10 require a receipt. Make sure you add any additional explanations in the “remarks.” For team members that do not have Concur, please do a Paid Out reimbursement and charge it to GL account 65560.

ATTIRE

Dress code is typical Petsense store attire (jeans, tennis shoes, and polo – either solid or Petsense logo’d) or business casual – your preference.